PAAC on SEAC recommends regular evaluation of SEAC meetings. Meeting evaluation does not have to be complicated and can be either formal or informal. Evaluation should, however, be conducted on a regular or annual basis.
Effective Practices to evaluate SEAC meetings include:
- Inviting SEAC members to comment at the end of the meeting, or at selected meetings once or twice a year.
- Conducting meeting evaluation as a regular Agenda item at each meeting.
- Establishing a sub-committee to design and recommend a meeting evaluation process.
- Asking members to provide feedback on the meetings to the Chair or Vice-chair.
- Working with the school board research department to conduct regular or annual SEAC meeting evaluations.
A simple tool that has been used successfully by a number of SEACs is the Stop, Start and Continue template, shown in Table 10. This form can be copied and completed by each member individually, or can be a facilitated activity for small groups or the whole membership. Another example of a meeting evaluation form can be found in Appendix 4.
Accountability is one of the most important parts of meeting evaluation, and follow-up is essential. The SEAC leadership, including the Chair, Vice-chair and school board supervisory staff, need to listen to members and act on suggestions for change. Accountability requires that activities to evaluate meetings are taken seriously and result in improvements to the meeting process.
Table 10: Meeting Evaluation Form – Stop Start and Continue
|I would like to see this activity at SEAC STOP
|I would like to see this activity at SEAC CONTINUE
|I would like to see this activity at SEAC START
|Comments or suggestions: